ShelfHelp centre

Know what gear you own, who has it, and get it back.

Start here

Your first week

What's new

📦

Get your gear listed

Add kit by hand or import a spreadsheet you already keep, then group it the way your crew actually talks about it.

Organising your gear

🏷️

Print labels that scan

Thermal labels for the Brother VC-500W and Zebra ZD411D, sized so the code still reads after a season in a road case.

Printing labels

📅

Book it out, get it back

Bookings, custody and check-in, so "who had the C300?" has an answer that is not a group chat.

Bookings and the calendar

🔎

Find what walked

Every label carries a public found page. Someone who picks up your case can tell you where it is without an account.

Lost and found

✅

Prove what you hold

Stocktakes and reports for the moments somebody needs evidence — an insurer, a client, or the end of a job.

Audits and stocktakes

📐

The numbers behind it

Label sizes, code types and what each role can see — generated from the running code, so it cannot drift out of date.

Reference

Who this is for

Producers, event managers, technicians and warehouse crew running real gear — not developers. Every page says who it is for and what you will be able to do after reading it.

If you are setting up a workspace for the first time, start with your first week. If you are looking for one specific thing, the search box at the top will get you there faster than the menu.

About this documentation

Everything here is written by Artefact Group about our own installation of Shelf, running on our own infrastructure.

Shelf is a fork of the AGPL-3.0 licensed Shelf.nu project, and we are grateful for it. This site documents our build — the label printing, the six-character codes, the found portal and the setup flow are ours, and some upstream features are deliberately not present here. For the upstream project's own documentation, see docs.shelf.nu.